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Request for open records
It is important to notify the Business Tax Division as soon as possible, when adding or changing any business names or locations. Please visit TNTAP to change this information.
Business licenses are not automatically canceled. You will need to visit TNTAP to close or report a sale.
Please notify our office when wanting to move your business location. Our Planning/Zoning and Codes departments need to verify that the new location is zoned properly for the intended use and whether a use permit or other type of approval is required.
CodeRED is a web-based critical communication solution that enables local public safety personnel to notify residents and businesses by telephone, text message, email, and social media of time-sensitive Information, emergencies, or urgent notifications. The system can reach hundreds of thousands of Individuals in minutes to ensure information such as evacuation notices, missing persons, inclement weather advisories, and more are quickly shared. Only authorized officials have access to send alerts using the CodeRED system.
Any message regarding the safety of our residents and community will be disseminated using CodeRED. We will send out alerts via phone, text, email, and social media in a variety at situations including boil water notices, gas leaks, evacuation notices, police activity, fire emergencies, missing persons, and more. This is a community alert system to ensure you remain informed of Important information. Please keep in mind that as you register to receive CodeRED alerts, you have the ability to select the types of messages you wish to receive and your preferred means of communication.
No, registering tor CodeRED phone calls, text messages, and email are free. Simply sign up on our enrollment website and select your preferred means of communication.
A CodeRED message will have the caller ID number 866-419-5000 for emergencies and caller ID number 855-969-4636 for non-emergencies. We suggest that you program these numbers into your cell phone as a "new contact" and use "CodeRED" as the contact name. It you need to replay the message received, you can dial this number and listen to the message again in its entirety.
CodeRED is an important to tool to help keep you informed and prepared tor any emergencies that may occur in our area. Officials will send messages to alert you of emergency details, instructions, or precautions that you need in order to make well-informed decisions and remain safe. This system is precise enough to geo-target residents within an exact area of impact, so that only those people who are affected by an emergency situation are notified.
Visit our website and enter the required information online (address. name, phone number(s) and email). This is the quickest way to sign up because the information you supply is immediately registered in the system. If do not have Internet at home, please consider visiting a library or asking a friend or family member tor assistance.
No resident should assume that their information is in the system. Please visit the CodeRED Community Notification Enrollment page to register online.
Yes. you can register more than one phone number and/or email address for your location when you register for CodeRED. Please note that it is highly recommended you register at least one phone number and one email address to ensure that you will receive CodeRED alerts in the event of a power outage or an incident that may occur late at night when you are generally asleep.
Make sure to have at least one working corded telephone on hand for these situations. However, when signing up for CodeRED, you may indicate both a primary and alternative phone number. Cell phones and/or work phone numbers can be entered as alternatives. Both your primary and your alternative phone numbers will be contacted in the event of a CodeRED notification.
If you receive a CodeRED phone call, listen carefully to the entire message. You can repeat the message by pressing any key. Do not call 911 for further information unless directed to do so, or you need immediate aide from the police or fire department. If you receive a CodeRED email or text message, please be sure to read the entire message carefully and follow all instructions.
The CadeRED system will leave a message on your answering machine or voicemail it you miss a CodeRED phone call. It you do not have an answering machine, the system will consider the call as "incomplete" and will attempt to call again after several minutes have passed. If your phone line is busy, CodeRED will try two more times to connect. At any point, you may re-dial the 800 number on your caller ID to hear a replay of the message sent.
Renewals are not necessary as long as your contact information has not changed If you move; however, you must update your information to ensure you will continue receiving these valuable notifications.
CodeRED offers a mobile app for Android and iPhone devices. All residents and business owners are encouraged to download the free app to receive alerts based on the geo-location of your phone. As you travel throughout other CodeRED communities. you can receive important alerts that include community emergency, and severe weather information. To download the CodeRED Mobile Alert app, visit Google Play or the App Store.
The city does not control when Halloween trick-or-treating occurs in the city. As a general rule, families tend to "trick-or-treat" on October 31 from 5-9pm. Use the search bar at the top of the page to find updated information on trick-or-treating on the downtown square and for "Trunk or Treat" celebrated each year.
No. The City must acknowledge the request within seven business days. The acknowledgment may be to provide the records, but may also be to indicate a time frame within which the City may reasonably fulfill the request or provide an installment schedule.
A response to a public records request must be made by the agency within seven business days of the request. Holidays and weekends are excluded.
You may submit your request in writing to the City Recorder’s Office at: 132 W Main Street Room 111 Gallatin, TN 37066 or you may submit via email at firstname.lastname@example.org
There is no fee for inspecting public records. The City has a minimal fee for providing copies of records that is based on State Law.
No. Public record laws allow a city to recover a reasonable charge for providing copies of public records to any person. This applies to nonprofit corporations as well as private citizens or businesses. The charge may not exceed the amount necessary to reimburse the agency for its actual costs and may not include staff time needed to retrieve the documents.
No. Once the City receives a public records request, that request itself becomes a public record of the City.
Copies can be picked up by following the directions provided to you by the city employee that you are working with. If you wish to inspect your records request in person, you will need to make an appointment. If possible, electronic records can be sent via e-mail to the requester.
For marriage please visit the Sumner County Clerks Office. For divorce please visit the Chancery Court.
Sumner County Register of Deeds.
Sumner County Health Department.
Some temporary signs are permitted under specific requirements as indicated in Subsection 13.07.060 of the Gallatin Zoning Ordinance.
In order for the amount of your tax to be determined, the Office of the Tax Assessor must first assess the value of your property. Please visit their website for more information: http://www.sumnerassessor.org/
You are responsible for any taxes which were not paid as of the time escrow closed. Even though taxes are prorated between the buyer and seller during escrow and proper credit is given to each, the actual taxes may not have been paid to the appropriate tax collectors. Depending on when the ownership change is placed on the tax roll, the annual tax bill is sent either to the previous owner or directly to you. If you have not received a secured property tax bill by November 1 please contact our office so that we may mail you your bill. Please also contact the Office of the Tax Assessor to change the mailing address.
Please do not place brush, dirt, bricks, rocks, tires, hazardous materials (such as hypodermic needles, paint, muriatic acid and gasoline), or building materials (such as lumber, drywall, shingles and ceramic tile) in the container. Contact the Sumner County Resource Authority at (615) 452-1114 about proper disposal of these items.
If for any reason the driver has difficulty dumping a container, the driver has been equipped with notification forms, which inform the resident/owner of any issues and allow us to provide service more quickly and efficiently.
You can order a new container from the City for $56.00 by phone at (615) 451-5895 or go to the City Recorder’s Office at City Hall (132 W Main Street). After the container is purchased, the City will deliver it to your home in 1-2 business days. Containers can also be purchased from private vendors, but must meet City specifications.
Any burning in the City must be done by first obtaining a permit through the Gallatin Fire Department (615) 452-2771. Environmental Services will pick up leaves and small branches stored in recyclable paper yard waste bags. To schedule a pickup call (615) 452-2147.
Yes, place the tree limbs and brush at the curb (outside of roadway and not covering the sidewalk, water meter or drainage ditch) in 15-foot sections or smaller. There is no need to call it in. The next brush truck in the area will pick it up. Please note brush pick-up can take up to 6 weeks, depending on recent weather conditions and route timing.
The remainder can be picked up on the following route (which fluctuates seasonally but ranges from two to six weeks). For immediate removal, the additional pickup can be requested at a cost of $75 per load. Upon receipt of payment, a driver will be dispatched.
All bagged trash must be placed in the curbside rollout cart for pickup. Items to large or too heavy such as refrigerators, couches, mattresses, stoves, ranges etc. can be scheduled for a Friday pickup by calling (615) 452-2147 on Monday thru Thursday.
Bagged yard waste needs to be placed curbside in recyclable paper yard waste bags. Be aware that these bags will not hold up well after getting damp, so minimize the amount of time they are stored outside. Contact (615) 452-2147 to schedule your leaf/lawn bag pickup. It is best to put them out the day before or the day of pickup. With the exception of holiday weeks, the pickup will occur on the day following your trash pickup.
A trash service application can be obtained at Gallatin Public Works (641 Long Hollow Pike), Gallatin Public Utilities (239 Hancock Street), or on the City website under Garbage Collection - New Service. The application can be emailed to Rosemary Gammons or dropped off at either of the locations above. After the application has been received, you will need to provide the Environmental Services division with the serial number of the container you intend to use before service can begin. This number is stamped on the front of most cans. Contact (615) 452-2147 to report your serial number of if you have any further questions or concerns.
You can find more information on the Sumner County Website.
No. Each city has its own business license requirements. It is important to know that most Tennessee cities have a business license tax ordinance, however, each city has its own tax rate, structure, and requirements. Check with the appropriate City or County for their rules and regulations.
Home based businesses normally take 1-2 business days. The process for all others vary depending on what kind of business you are planning on running.
Yes. Any person licensed as a contractor by the State Contractor's Board must obtain a business license if conducting business in the City, or if they are based in the City.
Every business must meet the Planning/Zoning and Codes requirements to ensure that the business activity and site are compatible. Before signing any lease or rental agreement, check with the City to make sure your business activity is appropriate for the zoning and that it will not heavily impact the neighborhood or require special parking considerations.
Yes. Sole proprietors doing business in the City limits of Gallatin must maintain a City Business License.
Yes. The business license certificate must be displayed in a conspicuous location on the premises of any business open to the public. Businesses without a fixed place of business must carry a copy of the business license at all times while carrying on business activities within the City of Gallatin.
Stormwater runoff is the water that flows off roofs, driveways, parking lots, streets and other hard surfaces during rain storms. Stormwater runoff is also the rain that flows off grass surfaces and wooded areas that is not absorbed into the soil. The runoff that is not absorbed into the ground pours into ditches, culverts, catch basins and storm sewers. It does not receive any treatment before entering the streams and lakes.
Water from rain or melting snow either seeps into the ground or “runs off” to lower areas, making its way into streams, lakes, and other water bodies. On its way, runoff water can pick up and carry many substances that pollute water. Examples of common pollutants include fertilizers, pesticides, pet wastes, sediments, oils, salts, trace metals, grass clippings, leaves and litter. Stormwater polluted runoff can be generated anywhere people use or alter the land, such as farms, yards, roofs, driveways, construction sites, and roadways.
As precipitation falls on undeveloped areas, it is primarily absorbed into the ground or slowly runs off into streams, rivers and other water bodies. However, development resulting in rooftops and paved areas prevent water from being absorbed and create a faster rate and cumulative amount of runoff. This development often causes localized flooding or water-quality issues.
Stormwater runoff needs to be managed just as any other natural resource. First, it is needed to minimize damages that may occur when stormwater runoff exceeds the capacity of the pipes and open channels used to carry stormwater to our rivers and streams. Second, it is also needed to maintain the quality of our natural watercourses as drinking water supplies and for recreational activities such as swimming, fishing, water skiing, etc.
Historically, the City has performed maintenance of the stormwater collection system, which includes cleaning, repair and replacement of the City’s stormwater infrastructure. When funding has been available in the past, the City has implemented a small number of flooding and drainage improvement projects. The partnership with the Army Corps of Engineers and future planning improvement projects will address this issue in a more comprehensive manner.
Also, the Federal Government has mandated that all cities the size of Gallatin implement a series of programs and services to improve water quality. These mandates include programs to regulate development, inform/educate the public, and the identification of potential pollution sources throughout the City.
Individual property owners own the stormwater system. Currently, in most cases, the owner of record is the responsible party to accept, to maintain, to add and to discharge stormwater flows. These systems routinely cross City-maintained property that is generally located within public street rights-of-way.
Stormwater services are primarily funded from revenue derived from property taxes collected by the City, which are held in the City’s General Fund. As such, stormwater must compete for these funds with other City services such as parks, roads, fire, police, etc. Most stormwater related work is performed by either the Public Works or the Engineering departments.Although the city has done a good job managing the existing program on a limited budget, the backlog of stormwater projects to address significant flooding issues in the City has grown and the new, federally mandated water quality programs that must be implemented have strained existing resources. Due to the high demand on the General Fund over the past several years, the City is not currently able to set aside enough funds to adequately address all the City’s stormwater needs.
By establishing a dedicated funding source through stormwater fees, the City can ensure that the revenue required to manage and maintain this important system is available. A stormwater utility program will enable the City to take a more proactive approach to stormwater management. The City will be able to provide an increased level of system maintenance and repair that is necessary to support the aging infrastructure in Gallatin. In addition, the utility fees will enable the City to construct necessary capital improvement projects to reduce the risk to public health and safety from flooding. Finally, the fees will support the development of a comprehensive stormwater management and water quality improvement plan, as mandated by Federal and State governments.
The City is responsible for managing all aspects of stormwater within its jurisdiction. The City operates and maintains drainage facilities that are located within the public right-of-way or public easements. The City is also responsible for the water quality of natural streams within its jurisdiction as designated by both the State and Environmental Protection Agency (EPA). The City does not maintain facilities that are located on private property or that fall under the jurisdiction of other local governments.
In the spring of 2017, the City hired an independent consulting firm to perform a review of the City’s current stormwater program and to identify long-term funding needs to address city-wide flooding concerns and regulatory requirements. A rate model was developed to evaluate potential rate structures and levels to fund the City’s program. During the budget cycle in 2018, the City Council will hold the final vote to approve the individual rate for the stormwater utility program.
The stormwater utility fee is based on the square footage of impervious surface area on your lot. The vast majority of utilities across the country have found this to be the most equitable way to charge and collect revenues for this program. A stormwater utility fee is similar to a water or sewer fee. In essence, customers pay a fee related to the amount of runoff generated from their site, which is directly related to the amount of impervious surface on the site.
Impervious surface area is any surface that does not readily absorb water and impedes the natural infiltration of water into the soil. In terms of the ordinance, it means the number of square feet of horizontal surface covered by buildings, and other impervious surfaces. Common examples include roofs, driveways, parking areas, sidewalks, patios, decks, tennis courts, concrete or asphalt streets, crushed stone and compacted gravel surfaces.
The City is responsible for providing and maintaining infrastructure for drainage and flood control as well as compliance with new Federal and State regulations on water quality. This includes installation and maintenance of storm drains, inlets, and ditches as well as ensuring State programs such as erosion and sediment control are provided on construction sites.These services are done to protect personal and public property as well as provide for a healthy environment. Funding is not provided by Federal or State government for these services.
The stormwater charge will appear on the Gallatin Public Utilities bill starting in June of 2018.
A property's value does not affect runoff, so property taxes are not the most equitable way to pay for stormwater services. For example, a high-rise building and a shopping mall may have similar value and pay similar property taxes. However, the shopping mall produces more runoff because of the amount of parking and rooftops. The fee system ensures the shopping center pays a higher stormwater fee than the high rise.
No, because it is a fee - not a tax. Taxes are based on the value of the property. The stormwater fee is assessed based on the amount of impervious surface on the property (i.e. hard surfaces such as roofs, driveways and parking lots), which is directly related to the amount of runoff the property produces. The runoff generated by these impervious surfaces contributes to pollution and flooding problems and, therefore, all property owners should pay their share of the costs.
A SFU is the average square footage of the impervious surface area (measured in square feet) for a single family residential property determined pursuant to the City’s proposed ordinance. That amount is 3,650 square feet. The SFU was determined by performing detailed measurements of impervious surfaces contained on a representative sample of single family residential properties across the City. The resulting data was analyzed and the median impervious surface value for the data set determined the SFU value.
Most single-family homes will be charged a constant monthly rate in the $5 range. This fee is currently estimated and will be finalized by City Council vote later this spring. For equity purposes, the City is considering a tiered rate system, whereby very small homes will pay a slightly lower rate and very large homes will pay a slightly higher rate. The City’s fee will appear on the Gallatin Public Utilities bill that you receive each month.
If you are located in a non-single family property, the monthly fee for individual dwelling units will be prorated based on a comparison of the typical size of your dwelling unit as compared to the typical single family home. If you are the owner of a complex that receives the utility bill for multiple units, you will receive a charge for each dwelling unit in your complex. The City’s fee will appear on the Gallatin Public Utilities bill that you receive each month.
All non-residential properties will be billed at a rate based on their measured impervious area. To determine the monthly fee, divide the total impervious area of your property by 3,650 square feet (or one Single Family Unit) to obtain the number of SFUs and multiply by the base single family rate (currently estimated at approximately $5 per month per SFU). Impervious areas were determined by analyzing aerial photographs to identify the amount of impervious surface on each property. For the majority of properties, the City’s fee will be billed on the Gallatin Public Utilities bill. However, in some circumstances, alternative billing methods may be used.
Yes, the City is in the process of developing a fee reduction/credit manual that will provide opportunities for customers to reduce their monthly fee. Credits/reductions will be awarded to customers that install best management practices on site that reduce the runoff burden to the City’s stormwater system. More information will be available in the City’s Stormwater Utility Fee Credit Manual.
The revenues generated by this fee will be used to fund all stormwater-related services, which include:
The fee will also pay for annual compliance requirements of the City’s NPDES MS4 permit, which is a program mandated by the State and Federal government for all communities similar in size to Gallatin.
At least 24 cities/counties in Tennessee (and over 2,000 nationwide) currently have a stormwater fee. Many local governments in Middle Tennessee have already implemented similar fee programs, including:
The stormwater program focuses on reducing the potential for the loss of life or property due to flooding and improving and protecting the quality of our lakes, rivers and streams.
Drainage problems may include roadway or structural flooding, clogged or failing underground pipes and culverts, stream bank erosion and stormwater pollution affecting a stream.
Everyone in the City benefits from the Stormwater Management Program. When stormwater runs off your property, the City must have a program and funding to manage the increase in runoff and pollutants. Direct benefits may include:
You can call the City of Gallatin Public Works at 615-451-5909. We will investigate your concern and advise you of what action can be taken.
Any questions regarding the Gallatin Stormwater Utility should be directed to the City’s Stormwater Management Program at 615-451-5965. The primary contact is Jennifer Watson - email Jennifer Watson.
Yes. The citation amount will need to be paid by the court date on your ticket. You may pay in person at the Gallatin City Recorder’s Office at 132 West Main St. Room 112 from 7:30 a.m. - 4:30 p.m., Monday through Friday or online.
You may also mail your check or money orders to:
Gallatin City Court
132 W Main Street Room 112
Gallatin, TN 37066
You should be seated quietly in the courtroom at the time scheduled for court to begin. Suitable "general public" attire is required. Gentlemen are asked to remove hats. Everyone is asked to turn off or turn to vibrate their cell phones/pagers. There is no food or drink allowed in the courtroom.
Court begins when the Judge enters the court room. The Judge will give you an opportunity to explain any circumstances of your case, no matter what you plea. The judge may also ask questions to better understand your case.
If you are dissatisfied with the Judge's ruling on your case, you may Appeal to have a completely new trial at Circuit Court of Sumner County. There is a fee for the appeal, you may speak with the Court Clerk about how to pay. Once the case is turned over to Circuit Court, City Court is no longer involved. If the City Court Judge's decision is upheld by Circuit Court, you will be required to pay the original fines/fees to City Court just as you were instructed prior to your appeal.
If you fail to pay your ticket or appear in court on your court date, your driver's license may be suspended by the Department of Safety. You may be required to pay a greater amount of fines in court, reinstatement fees to the Department of Safety, and any additional costs incurred with your insurance company.